Program Coordinator, Plastic & Reconstructive Surgery (Hybrid Opportunity)

About the Department: The Department of Surgery at Stanford University excels in providing exceptional patient care, delivering top-tier education, and advancing the field through innovative research. From pioneering basic science to managing international programs, our department is dedicated to making significant contributions to the field of surgery.

Position Overview: The Division of Plastic & Reconstructive Surgery is seeking an experienced Program Coordinator (Administrative Associate 3) to offer advanced scheduling, educational, and administrative support in a dynamic academic and clinical environment within the School of Medicine. This role requires a self-starter who can operate independently with minimal supervision.

Key Responsibilities:

• Represent the supervisor or department manager in establishing priorities and resolving administrative issues.
• Perform complex scheduling tasks for Stanford and affiliated sites, and provide analytical support to inform clinical and administrative decisions.
• Organize and manage conferences, seminars, and events, including vendor coordination, material preparation, logistics, and budget management.
• Draft, edit, and fact-check documents and correspondence for various purposes, including presentations, grants, and reports.
• Maintain and update unit documents, displays, reports, brochures, social media, and websites with accurate content.
• Schedule and coordinate calendars, resolve conflicts, and arrange travel in accordance with unit and university policies.
• Oversee or process various financial transactions and reimbursements.
• Supervise or direct the work of student and temporary staff, including scheduling, task assignment, workload management, and performance reviews.
• Perform additional duties as assigned.

Required Qualifications:

• High school diploma with four years of relevant administrative experience, or a combination of education and experience.
• Advanced proficiency with Microsoft Office (PowerPoint, Word, Excel) and email applications.
• Proven ability to complete projects successfully, with strong organizational skills and attention to detail.
• Excellent verbal and written communication skills, and exceptional customer service and interpersonal abilities.
• Ability to prioritize, multitask, and delegate tasks effectively.
• Initiative and independence in managing projects and exercising sound judgment.
• Familiarity with online grant submission platforms.

Desired Qualifications:

• Experience in healthcare or graduate medical education.
• Experience with complex scheduling.
• College degree and prior experience at Stanford University or in higher education preferred.
• Understanding of Stanford University Medical Center or similar academic medical centers.
• Ability to independently draft correspondence on behalf of department leadership.

Physical Requirements:

• Constant desk-based computer tasks.
• Frequent sitting; occasional standing, walking, reaching, grasping, and lifting up to 10 pounds.
• Rare bending, kneeling, or crawling.

Work Standards:

• Demonstrate strong interpersonal skills and ability to collaborate effectively with colleagues and external organizations.
• Promote a culture of safety and adherence to University policies and procedures.

Compensation:

• The expected pay range for this position is $33.17 to $43.75 per hour, depending on factors such as scope, responsibilities, qualifications, and budget availability. Detailed benefits information is available on the Cardinal at Work website.

Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. For reasonable accommodations, please contact Stanford University Human Resources at stanfordelr@stanford.edu. For other inquiries, submit a contact form.

Learn more about the Division of Plastic & Reconstructive Surgery here.