Professorial Appointments Specialist

The University of Luxembourg is a vibrant international research university known for its multilingual and interdisciplinary character. Founded in 2003, the university addresses tomorrow's societal challenges through innovative research and personalized, multilingual education. With a strong focus on digital transformation, medicine, health, and sustainable societal development, the university is dedicated to impactful research and knowledge transfer, supported by an attractive intellectual property policy and numerous partnerships.

With over 7,500 students, including 1,000 doctoral candidates, and 300 professors, the University of Luxembourg offers privileged access to world-renowned expertise. Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities worldwide.

About the Role

The University of Luxembourg has established a new Office of Professorial Affairs to enhance its capability to identify, attract, and retain top academic talent. The office aims to build a strategic framework for managing professorial appointments and evaluations, ensuring the continued success and reputation of the university. To support this initiative, we are hiring a Professorial Appointments Specialist.

Your Role

As a Professorial Appointments Specialist, you will play a key role in developing and implementing a robust procedural framework for professorial appointments. Reporting to the Team Leader of the Office of Professorial Affairs, your responsibilities will include:

• Collaborating with HR and faculty leadership to establish regular reporting and dashboarding for real-time monitoring of professorial appointment and evaluation activities.
• Supporting the Team Leader in enhancing interfaces with various services involved in academic recruitment, including HR, finance, and infrastructure.
• Contributing to the drafting and review of key policies and procedures, ensuring updates of relevant tools, guidelines, and templates.
• Managing multi-stakeholder projects related to process design and system implementation in academic recruitment and appointments.
• Advising faculty and centre leadership on procedural matters related to professorial recruitment and appointments.
• Ensuring compliance with key procedural steps for which the rector is responsible and advising on relevant processes.
• Drafting and delivering information materials and targeted sessions for management, employees, and external parties.

Your Profile

• Master's degree or equivalent by work experience; a PhD is a strong asset.
• Significant experience in an academic setting, with expertise in academic planning, institutional governance, or HR.
• Fluency in English and French; knowledge of German and/or Luxembourgish is a plus.
• Exceptional organizational skills, with the ability to communicate effectively with diverse audiences.
• Strong project management capabilities, analytical skills, and attention to detail.
• Experience in process design and development of fit-for-purpose tools.
• A team player who thrives in an international, multidisciplinary, and multicultural environment.

We Offer

• A modern and dynamic university environment with a personal atmosphere, located in an urban site with excellent infrastructure.
• A multilingual and international workplace, with staff from 90 countries.
• Strong ties to the business world, Luxembourg's labor market, and various European institutions, innovative companies, and non-academic partners.
• Opportunities for cooperation with ministries, local governments, NGOs, and other partners.

How to Apply

Applications should include a Curriculum Vitae and a Cover Letter. Early application is highly encouraged, as applications will be processed upon reception. Please apply online through the HR system. Applications by email will not be considered.

The University of Luxembourg is committed to promoting an inclusive culture and encourages applications from individuals of all backgrounds. We are dedicated to upholding equality and respect for our employees and students.